Plant hire software built for
profit per machine

Most plant hire businesses know what the company made last year. Very few know what each machine made last month. PAI closes that gap.

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7-day free trial · No card required · From £9/month

Why per-machine matters

A fleet of ten machines can show a healthy company profit while two of those machines quietly lose money every month. Averaged across the business, the loss disappears. Looked at per machine, it is obvious.

PAI takes the costs you already record — fuel, operator wages, finance or HP, maintenance, insurance — and sets them against what each machine earned. The result is an operating profit figure for every machine, every month, calculated from your own figures rather than industry averages.

What plant hire software should do

  • Show profit and loss per machine, not just per company
  • Hold your own rate book so quotes come from your costs
  • Handle CIS correctly — machine element excluded, labour element deducted
  • Track utilisation so off-hire weeks are visible
  • Raise invoices with VAT and your branding
  • Keep maintenance and service due dates in the same place

Built for UK and Ireland

CIS deductions at 20% and 30%, the 19th-of-the-month HMRC deadline, domestic reverse charge VAT, and Irish accounts running in EUR with Irish VAT number formats. The rate book covers the plant actually used here — 1 tonne micro excavators through to 100 tonne quarry class, ADTs, dozers, cranes, crushers and HGV tippers.

COMMON QUESTIONS

Questions.

Plant hire software manages the commercial side of a plant hire business — machine records, hire rates, costs, invoicing and job pricing. PAI differs from general accounting software by working at machine level, showing the profit or loss of each individual machine every month rather than only a company total at year end.
PAI starts at £9 per month for the Records Only plan — full commercial ledger, profit per machine, payroll, CIS and invoicing. Plans with the AI job pricing assistant start at £19 per month. Every plan has a 7-day free trial and no card is required to start.
Yes. Accounting packages work at company level and report after the fact. PAI works at machine level and shows the position this month. Most users run both and give their accountant cleaner records to work from.
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